Income
- Tuition and deposits
- Registration and late fees
- Subsidy payments
- CACFP reimbursements
- Other program income
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Estimate, organize, and print working information without creating an account or sending private financial details to this site.
Educational estimator
Daycare time-space starting estimate
This estimate separates shared space from space used regularly and exclusively for the business. It does not determine a tax deduction.
Starting estimate0.00%
- Time percentage
- 0.00%
- Shared-space portion
- 0.00%
- Exclusive-space portion
- 0.00%
Take this estimate and your records to a tax professional. The IRS daycare exception has licensing and regular-use conditions, and room availability can affect qualifying hours.
Read IRS Publication 587 ↗Monthly working list
Expense organizer
Enter amounts from receipts or statements. This browser tool does not save or submit the information.
Records to discuss with a professional
Build folders before the paperwork piles up.
Retention periods and tax treatment vary. This list is an organizer, not a determination that every record applies.
Expenses
- Receipts and invoices
- Proof of payment
- Business purpose
- Equipment purchase date and cost
- Mileage or transportation records
Home use
- Floor plan and square footage
- Daycare operating hours
- Preparation and cleaning records
- Utilities and home expenses
- Repairs and improvements
Compliance
- License and capacity letter
- Insurance and renewals
- Training certificates
- Testing and inspection reports
- Employee or substitute records
Daycare providers may qualify for special business-use-of-home rules, but eligibility and calculations depend on licensing status, regular use, exclusive and shared spaces, the period the home was available, and current IRS instructions. Review Publication 587 and Form 8829 with a qualified tax professional.